The Role

We are looking for a smart and professional person to manage our front office and to perform a variety of administrative and clerical tasks, on an on-call flexible basis, as the need arises, providing operational support and cover during periods of staff absence, including sick leave and vacation leave. In this role, the selected person will be the first point of contact. She/he will oversee giving clients and visitors directions to the various parts of the office, contacting employees, answering phone calls, taking messages, and sorting and distributing mail.

The selected person will be responsible for:

1. Greet clients and visitors with a positive attitude.
2. Directing clients and visitors to the respective offices as necessary.
3. Assisting in administrative tasks as required.
4. Preparing and setting up meeting rooms.
5. Answering phones in a professional manner, and routing calls as necessary.
6. Sorting and distributing mail.
7. Provide excellent customer service.

Qualifications and Skills:

• In possession of at least an ordinary level of education.
• Prior experience as a receptionist or in a similar position would be considered an asset.
• Excellent verbal and written communication skills.
• Good command of Maltese and English language is a must.
• Good time management skills.
• Multi-tasking and can work under pressure and on her/his own initiative.
• Be competent in Microsoft applications.
• Have a flexible approach.
• Able to contribute positively as part of a team, by helping with various tasks as may be required.

Intrigued to learn more? Have you got what it takes to become part of this great team? We are very excited to hear from you! Please send us your cv and covering letter by email to: mpace@vassallogroupmalta.com

The selected candidate will be responsible for:

Recruitment & Selection

• Develop recruitment strategies and create compelling job advertisements.
• Source, screen, shortlist candidates, and conduct recruitment and selection processes.
• Collaborate with recruitment partners and job portals to attract top talent.
• Ensure a positive candidate experience throughout the recruitment and the onboarding process.
• Prepare the capacity plan for the respective Company, as required.

Employee Lifecycle Management

• Support the end-to-end employee lifecycle, from onboarding to offboarding.
• Prepare and maintain employee personnel files, contracts of employment, probation letters and work permits etc.
• Liaise with the relevant local entities, such as Jobsplus and Identita’ to ensure compliance and timeliness of the required documentation.
• Provide guidance and support to employees regarding HR policies, procedures and regulations.

Training & Development

• Assist members of staff with training requests.
• Prepare the training needs analysis for the respective Company, as required.

Payroll and Time & Attendance

• Provide the necessary information and documentation to the payroll department in a timely manner within the set timeframes.
• Provide assistance and support for enquired by employees in a timely manner.

Performance Management

• Carry out performance appraisals within the set timelines.
• Issue development plans as it might be required.

Human Resources Operations

• Manage the daily HR Operations of the Company.
• Ensure accurate and upkeep of documentation in terms of employee records and data.
• Suggest improvements in HR processes and systems to enhance the efficiency and effectiveness.

Strategic Initiatives and Employee Engagement

• Assist in the implementation of strategic initiatives across the organisation, such as talent management, employee engagement and performance management.
• Coordinate and support employee engagement activities and team-building activities.
• Compile Team building activity/activities, for the respective Company for the consecutive year.
• Collaborate with cross-functional teams to drive employee development and career growth opportunities.

Compliance and HR Procedures

• Maintain HR procedures that comply with the relevant labour laws, EU directives and regulations.
• Keep abreast with changes in employment law and regulations and ensure that HR practices align with the legal requirements.

Other duties

•  Perform any other HR related duties, as assigned from time to time in accordance with the exigencies of the Department and/or Company.

Qualifications and Requirements:

• The ideal candidate would be in possession of a recognised HR Qualification.
• Be a people’s person.
• Be meticulous and has an eye for detail.
• Have a ‘can do’ approach.
• Have a good command of both the English and Maltese language.
•  Is well versed in the Employment Law.

Intrigued to learn more, and you have got what it takes to become part of this great team? We are very excited to hear from you! Please send us your cv and covering letter by email to: mpace@vassallogroupmalta.com